Shopify to Björn Lundén

Example amounts. Account numbers are our suggestions in the BAS chart used in Sweden. You or your accountant can change every one. They have not yet been reviewed by an accountant.

Sales

Each paid order becomes a voucher: revenue split by VAT rate, with shipping and discounts where they belong, against the clearing account 1580.

Refunds

Reversed on the same accounts as the sale, on the day they happen.

Fees

Shopify's fees are booked as a cost 6570 when the payout shows them, so revenue stays at what the customer paid. You choose the VAT on fees: none, reverse charge, or domestic VAT.

Payouts

Each payout is one voucher: the money moves from the clearing account 1580 to the bank account 1930, net of fees. It is booked only once every sale in it is booked, so it ties to the cent.

Chargebacks

Booked when opened, won or lost, with the withheld money on its own account. That account is a suggestion awaiting an accountant's ruling.

VAT

Output VAT by rate on every sale and refund, on the VAT accounts Björn Lundén uses.

Sales to other EU countries

Sales to consumers in other EU countries go to their own accounts, so your OSS return is a sum, not a search.

Other currencies

Sales in other currencies are booked in kronor at the latest Riksbank rate published before the sale, with the rate on the voucher. The difference when the payout lands goes to exchange gains or losses.

Gift cards

A sold gift card is booked as a debt, and as revenue when it is used. The rule awaits an accountant's ruling.

The accounts

We suggest accounts from your own chart of accounts. Keep them, or change any one.

The start date

Book from today, or from the start of your financial year.

Review first

Turn on review mode and nothing posts until you or your accountant approve it.

VAT on fees

Pick how the fees are taxed. It applies from the next payout.

Your accountant's access

Give your accounting firm a login of its own: read only, or read and approve.

Stopping

Disconnect whenever you like. What has been booked stays in your books.

Short outages retry on their own

If Björn Lundén is down or busy, we wait and try again. Each voucher carries a reference and a retry looks for it first, so nothing is booked twice.

What only you can fix is said plainly

Sign in again, an account that is missing or inactive, a locked period: you see it in plain words, with the one thing to do.

A payout waits for its sales

If a payout arrives before a sale in it, it waits and is booked once the sale is.

Closed months stay closed

Nothing is booked into a period that is locked or signed off. Late items go on the first open day, with the original date in the text.

We check the books

Every six hours we check that what we booked is still in Björn Lundén and that every payout cleared. A difference is shown to you, or fixed by us when it is ours.